Can I auto-populate an invoice from an event?

Yes. When you create an invoice from an existing event, Baraxis pulls in the service fee, travel charge, rental costs, and any other line items you configured on the event. You can still edit everything before sending.

How does deposit tracking work?

Add one or more deposit payments against any invoice. Baraxis automatically calculates the remaining balance due and updates the invoice status. Clients see a clear breakdown of what has been paid and what is still outstanding.

Can I send invoices directly to clients?

Absolutely. Send branded invoices via email with a single click. Clients receive a professional PDF they can review, download, and reference. You can also download the PDF yourself for your own records.

Does Baraxis track my total revenue?

Yes. Your dashboard aggregates revenue across all invoices so you can see total billed, total collected, and outstanding balances at a glance. Filter by date range, status, or client to drill into the numbers.

Invoicing & Payments

Professional Invoices That Get You Paid Faster

Create, send, and track invoices built for mobile bar businesses. From deposit collection to final payment, Baraxis keeps your cash flow organized and your clients impressed.

Sumi-e illustration of hands reviewing a mobile bar invoice

Stop Chasing Payments With Spreadsheets

Running a mobile bar means juggling dozens of events, each with its own pricing structure, deposit schedule, and payment timeline. Most bartenders cobble together invoices in Google Docs or generic accounting tools that know nothing about bar service. The result is missed deposits, forgotten line items, and hours wasted reformatting documents that should take seconds to produce.

Baraxis replaces that patchwork with a purpose-built invoicing system designed around how mobile bar businesses actually work. Every invoice understands service fees, travel charges, rental costs, and per-guest pricing because those concepts are native to the platform, not bolted on after the fact.

Build Invoices in Under a Minute

Start from scratch or pull directly from an existing event. When you create an invoice from an event, Baraxis auto-populates the line items with the service fee, travel charge, equipment rentals, and any custom costs you defined during booking. Each line item includes a description, quantity, and unit price, and you can add, remove, or adjust anything before sending.

Every invoice gets an auto-generated invoice number to keep your records clean and sequential. Set a due date, apply a tax rate, add a discount, and the balance due calculates itself. If your client has already put down a deposit, enter the amount paid and Baraxis shows the remaining balance front and center.

Deposit Tracking That Actually Works

Most mobile bar businesses collect a deposit to secure the date, then collect the balance before or after the event. Baraxis tracks deposits as partial payments against the invoice total, so you always know exactly how much has been collected and how much is still outstanding. No more scrolling through bank statements or Venmo history to figure out who has paid what.

Record deposits and partial payments against any invoice
See remaining balance due at a glance
Automatic status updates: draft, sent, paid, or overdue
Full payment history attached to every invoice

Branded PDFs Your Clients Will Actually Open

Send invoices to clients via email with a single click. Each email includes a branded PDF that looks professional and is easy to read on any device. Clients can download and save the PDF for their own records, and you can download a copy for yours at any time. No more exporting from one tool, attaching in another, and hoping the formatting survived the trip.

Track Revenue Across Your Entire Business

Your invoicing data feeds directly into your Baraxis dashboard, giving you a real-time view of total revenue, outstanding balances, and collection rates. See which months are strongest, which clients have unpaid balances, and how your business is trending over time. When tax season arrives, everything you need is already organized.

Total billed, collected, and outstanding at a glance
Filter by date range, invoice status, or client
Revenue trends to spot seasonal patterns
Export data for your accountant or tax preparer

Built for the Way You Work

Generic invoicing tools force you to adapt your workflow to their templates. Baraxis works the other way around. Because it was built specifically for mobile bartenders and bar service companies, every feature, from auto-populating event costs to tracking deposits against a balance, fits the way your business already operates. Less setup. Less friction. More time behind the bar.